Harlin Ltd takes data protection and data privacy seriously and undertakes to comply with all relevant Data Protection Regulation including the  EU General Data Protection Regulation (GDPR)

Who we are

Harlin Ltd is registered in England as company number 04007931. Our website address is: https://harlinltd.co.uk.

Harlin Ltd has been registered with the UK Information Commissioners Office (www.ico.org.uk)  since 19 March 2009.

What personal data we collect and why we collect it.

Business information

Harlin collects and holds business contact data on individuals in relation to their interaction with Harlin.  Information collected may include name, business email address, business telephone number, job title, place of work, work address, work website, date and location of interaction.  Such data may be collected when conducting business with Harlin, in the course of Harlin’s interactions with it customers, potential customers and in the undertaking of Harlin’s business activities in business development consulting on behalf of Harlin or Harlin’s clients. Data may be collected by through email or other electronic communication, face-to-face, telephone or other form of meeting or through Harlin’s website www.harlinltd.co.uk

We do not knowingly collect or store any special categories of personal data (e.g. race, ethnicity, beliefs, health, biometric or personal financial data).  Such data should not be provided to Harlin.

Website Comments

When visitors leave comments on the Harlin website we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Website Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


If you leave a comment on our website you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How we Use Information and data

Our collection of personal data is limited and proportionate to its legitimate business purposes of Harlin Ltd.  Those interests include gathering information on business and market opportunities, routes to market, potential users, performance requirements, market sizes, potential customers for Harlin and its clients.

Who we share your data with

We do not share personal data with 3rd parties except: –

    • on an individual basis with the full knowledge and agreement of the data subject for a purpose that suits them, for example, facilitating business introductions.
    • where sub-contractors provide services to Harlin and data use is restricted only to the sub-contracted function and where subcontractors agree to handle data with at least the same policies as set-out here or have equivalent GDPR compliant privacy policies.
    • with Harlin clients where data subjects have agreed in advance for their data, e.g. business contact information, to be shared with that specific client

We do not sell or purchase mailing lists to or from 3rd parties for marketing purposes

We do not supply marketing or promotional information by direct mail to individuals through electronic or paper means.  Where information is provided within on-going business communications about industry events, consultations or sector activities this is provided without bias and for information purposes only and with the consent of the recipient.

Where Harlin provides data services to its clients, the client retains full responsibility for data compliance, including collection, storage, maintenance, use permissions and appointment of a data controller for such data.

3rd parties, e.g. Harlin clients, may share data with Harlin as part of conducting business with Harlin.  Harlin undertakes to avoid storing such data within Harlin systems wherever possible, use such data only for the contracted purpose on behalf of the client and the duration of the contract and undertakes to store and handle such data with the same care and attention outlined in this policy.

Where data on companies or organisations is used, transferred, or published e.g. in sizing of the photonics industry or a market, this relates only to organisations and contains no personal or individual data.

Harlin does not make use of any automated decision-making systems.

If Harlin wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new policy explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Storing and securing of data

We undertake to store and process data securely, prevent unauthorised access and disclosure, avoid gathering and retaining excessive data.  We will report any data security breaches in a timely manner to the required authority and any data subjects impacted.

Data at Harlin is stored and backed-up using leading industrial quality cloud services provided by 3rd parties (e.g. Microsoft Office 365, 1and1.co.uk) which have been verified to be compliant with General Data Protection Regulation.  Personal data is not stored on removable data storage devices (e.g. USB drives).  No paper copies of personal data are stored apart from such data contained in contracts or other legal documentation

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Accessing your information, preferences and removing data

Data subjects may request information on the data held on them at any time by application to the data controller. Request to access data held on data subjects by Harlin Ltd, request its deletion or correction should be made to the PLG data controller, Dr John Lincoln  info@harlinltd.co.uk. We try to response to all legitimate requests within one month.

It is our policy to de-activate redundant data in the first instance, prior to deletion after a period of 5 years to facilitate records of business interactions to be kept.  Data will be fully deleted earlier on request.

If you have an account on this website, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Website Visitor comments may be checked through an automated spam detection service.